Title: Finance and Administrative Officer (FAO)
Location: Kolkata, West Bengal, India
Status: Full Time
Reports to: Director of Operations
About Trickle Up
Founded in 1979, Trickle Up helps the very poorest people graduate out of extreme poverty. We help women and other vulnerable populations start sustainable businesses and join savings groups that give them a safe place to save money and access credit. They gain hope and confidence and become decision-makers in their households and communities. We work in partnership with local organizations, global institutions, and governments, focusing on how to scale what works. We measure and analyze impact guided by data that quantifies our results and shows that what we do works.
Trickle Up is headquartered in New York City, with regional offices in India, Guatemala and Burkina Faso. See www.trickleup.org for more information.
TU’s Asia Regional office was established the year 2006 in Kolkata, India and is now poised for attaining significant scale. TU has significant evidence on the Graduation approach and is now ready to leverage the success of this model.
The Finance and Administrative Officer is the administrative lead for the Asia Regional Office, responsible for budget planning, internal controls, fund management, accounting, audits, taxation, human resources, and general operational support. This position plays a critical role in the financial and administrative management of Trickle Up's Liaison office and its Indian entity (u/s 8 of the Companies Act 2013).
This is an excellent opportunity for the right individual, who is energetic, motivated and who desires to expand his/ her skills and expertise in finance and administration in the NGO sector working with the poorest of the poor. Trickle Up provides professional growth opportunities for qualified professionals who are seeking to develop and broaden their technical and management skills and who will be working with a highly dynamic, fast-paced and energetic team.
Budget Planning, Internal Controls, and Fund Management.
Leads financial planning and budget development for projects and proposals in collaboration with the program team.
Serves as the lead advisor to the Director of Operation and the Regional Representative on financial and administrative issues.
Ensures that all financial reporting obligations are met in relation to submissions for funding, for grant aid, for contracts and any other initiatives.
Ensures that appropriate financial regulations and controls are in place and are properly executed.
Regularly develops and presents financial reports to management in India and in headquarters.
Prepares and submit fund transfer requests.
Supports the program team in preparing financial reports for grant management.
Executes other tasks as needed for the Director of Operation, The Regional Representative and the US-based Controller.
Accounts, Audit and Taxation
Prepares all requisite documents in accordance with financial policies and accounting procedures and validates compliance.
Prepare monthly accounting financial statements: budget variance reports and supporting schedules, account reconciliations, and other required financial reports.
Executes the day-to-day financial processes necessary to comply with the needs of the office, Trickle Up policy and local law.
Processes salary disbursements and all expenses of the India office.
Prepares payment vouchers and verifies all payments.
Enters all transactions in the accounting system, and manages all financial records and documentation.
Manages bank reconciliations and finalization of accounts.
Coordinates with statutory auditors for the completion of audits and ensures compliance with accounting standards.
Processes TDS deductions, deposits, and TDS return filing.
Operational and Administrative Support to the Regional Office
Provides financial advice and support in the development of new agreements and contracts.
Oversees partner compliance in regular financial reporting, and general compliance with financial policy and procedures.
Leads the review of financial and administrative policies and practices in the India office to identify areas for improvement and to take corrective action.
Trains program and partner staff on financial management.
Coordinates with building owners, telephone and internet providers, travel agents, printers; liaises with key stakeholders, such as banks, PPF department, insurance companies, state offices, and non-profit partner organizations.
Manages staff contracts.
Develops and implements policy, procedures, and practices to comply with Indian labour law, PPF and income tax authorities.
Manages the contracting and provision of benefits, such as medical reimbursement, vacation, and insurance.
Education and Experience-
Post-graduate in Commerce or Business Administration, with 4-5 years’ experience or B.Com. 7-8 years’ professional experience in NGO sector financial management, grants management and administration.
Proven ability at Senior Officer, overseeing financial management and partner management of multi-state complex projects with sub-grants of partners.
Proven ability in interfacing with donors and grantees, ensuring compliance with statutory and contractual requirements.
Experience in conducting support monitoring visit and data validation to partner organizations.
Strong ability in managing the project accounts in “Tally” with analytical capabilities needed to generate monthly and quarterly status reports and projections
Candidates having working experience in MIP would be an added advantage.
Sound computer skills, including use of Internet and MS Office™ software.
Ability to work independently and as a team player in a complex, multicultural environment.
Supervises accounting work and maintaining all associated records.
Process payment requisitions approved by Director of Operations.
Ensures statutory deductions for TDS, provident fund and professional tax.
Support for Pre-grant assessment of partners.
Ensures finance management of partners at all levels from contracting, fund release, tracking of expenditure, supportive monitoring visits to partners, ensuring compliance to feedback at partner levels, timely compilation of reports from all partners etc.
Prepare and finalize timely and accurate submission of project financial reports (monthly and quarterly) to donors and getting internal approval for submission.
Prepare Project financial MIS on monthly / quarterly basis.
Prepare analytical reports on project performance at national and state levels and develop strategies to improved project performance.
Ensure that all the financial documents are filed and kept under safe custody.
Knowledge and other skills-
Strong understanding of rural poverty in Odisha, Jharkhand and West Bengal.
Good MS office skill (word processing, spread sheets, power point and internet applications).
Technical understanding of accounting software. Training and support will be provided on TU’s accounting package and chart of accounts structure.
Strong business writing skills.
Ability to lead a team; good inter-personal skills and a team player.
Strategic, decisive and action oriented.
Proven demonstration of behaviour associated with and technical understanding of gender equity and diversity.
Strong leadership and people management skills.
Strong communication and interpersonal skills.
Strong commitment to the development sector and marginalized populations in particular.
Excellent oral and written communication skills in English and Hindi.
Other Requirements -
Ability and willingness to travel to rural communities, with only basic amenities
Ability to travel extensively.
Values and Behavioral Competencies:
Strong leadership, communication, and people management skills.
Innovative and collaborative, including across multi-country teams.
Willingness and ability to handle multiple tasks simultaneously, set priorities, work independently, and contribute as part of a high-performing team.
Flexibility and a sense of humor.
Salary and benefits:
Trickle Up offers approximately ? 6.50 LPA (CTC) for this full-time position. The successful applicant will join a dynamic, passionate, multicultural team deeply committed to the alleviation of extreme poverty. Trickle Up promotes a collegial, high-performing organizational culture in which staff communicate clearly and openly, and are reflective, innovative, and mutually accountable.
To be considered, all candidates must fulfill the above prerequisites, provide a complete CV, covering letter, a copy of professional work which the candidate has completed. Incomplete application will not be accepted. To submit your application go to the Web Link given below and click on “Apply for this Position” button at the bottom of the page, and follow the instructions.
Web Link: https://trickleup.recruiterbox.com/jobs/fk0fegy
Applications will be considered on a rolling basis until March 25th, 2018. We are sorry we are unable to entertain phone calls related to this posting.
Those who have already applied, need not to apply.
Trickle Up is an Equal Opportunity Employer. We value a diverse workforce and extend equal opportunity to all applicants and employees regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, veteran status, disability, or any other status protected by law. Trickle Up encourages tobacco free environment.
Women candidates are encouraged to apply for the position.