Job Description

MAHARISHI RAM RAJ TRUST

I. Position Information

Job Code Title : Sr. Executive of Logistics & Administration- Uttarakhand (Open to Indian  Nationals Only)

Organization :Maharishi Ram Raj Trust                                                 

Direct supervisor : Program Director/ Manager (Maharishi Ram Raj Trust) 

Duty Station : Rishikesh (Uttarakhand)

Type of Contract : Permanent

Remuneration : As Per Company Norms

Perks : Food, Accommodation ( with in the campus only)

& travel reimbursement

This vacancy is open to applicants of either sex with an approach to have a workforce which reflects diversity and gender balance, to promote equal opportunities. MRRT does not solicit or screen for information in respect of HIV or AIDS status. All selections are based on merit.  

II. Organizational Context

MAHARISHI RAM RAJ TRUST was registered as a charitable trust under India Trust Act 1882 on December 2014 by members inspired and experienced with Vedic Education and Rural Development.

MAHARISHI RAM RAJ TRUST is a unique organization in India. It is established to specifically promote, teach, and conduct scientific research on curriculum and courses of study in Maharishi Vedic Science and all 40 aspects of the Ved and Vedic literature developed over the course of 50 years. This trust is of great importance in assimilating and promoting the world-wide interest and support of the Vedic heritage of India

III. Functions

ADMINISTRATION

Assume the role as the primary point of contact between the executives and internal/external vendors.

Monitor centers and their activities at your level daily as per our given standards.

Establish, implement, and oversee administrative and financial policies and procedures in Center offices.

Conduct research and analysis around the opportunities identified by the Program Lead and those proposed by the management, to establish their relevance.

Payment also verified from your end such as stipend sheet, staff salary, rent, and vendor payment.

Maintain strong relationships with vendors and keep price data to get the best pricing on supplies and services

Coordinate with Head Office, Acharya, and center staff

Delegate tasks as appropriate to other members of the team

Suggest creative and active solutions for problem.

Resolve issues and express ingenuity as required.

Observe all activities and submit monthly or weekly reports to HO Management. 

Logistics point

Plan, managed, and evaluated logistics operations liaising with suppliers, Vendors, and transportation companies.

Create and implement best practice logistics principles, policies, and processes across the organization to improve operational and financial performance 

Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements

Monitor quality, quantity, delivery times, and transport costs 

Negotiate rates and contracts with Vendors and transportation

Manage Communication-Related Functions. Like collection of bills, Payment of Bill, Providing SIM card and internet connection

Approval of all Purchasing at canter Level within states.

Responsible for the management of Rent Agreement-related documents.

Responsible for the management of Fixed assets, Physical Verifications and tagging of assets.

Ensure that the office equipment is functional and timely repair and maintenance are done.

Provide logistics support during the time of any workshop/training /meeting /conference.

Ensure that the purchase orders are created correctly, relevant procurement procedures have been applied and all supporting documentations are attached

Ensuring that invoices received reconcile to purchase orders and matching

Receipts to purchase orders along with the all the relevant documents before sending it to finance for payment.

Researching and evaluating prospective vendors and consultants.

Assist in the budgeting and planning of the year, preparing cost analysis and reports.

Ensure IT systems in place are effective, maintained and accurate

Ensure metrics, reports, and process documentation is available

Prepration of Consumption Report and other Report 

HUMAN RESOURCE

Ensure Data Accuracy of the HR Systems and database and HR analytics. Review attendance report and try to minimize any discrepancy on daily basis.

Ensure that HR documents, like employment contracts, Joining Letter, addendum &Issuing relieving letter should be maintained on Centre level.

Help in payroll management, preparation, and payment information. 

Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;

Assist the team of HR specialists with the day-to-day operations of the HR function.

Create and maintain necessary employee databases for use in decision making for various HR processes.

Assist HR officers with the hiring process, including preparing and submitting vacancy announcements, first-level screening of applications, and scheduling interviews. 

FINANCE POINT 

Ensure accurate recording of finance transactions for state programs as per the accepted principles and applicable laws.

Responsible for checking data on Excel as well as hardcopies and providing feedback regularly to the projects, in accordance with procedures. 

Responsible for preparation of Payments of Scholar’s stipend, Rent, Vendors, and supplier Payment. 

Admin & HR-related issues and process Payroll and fulfilment of statutory requirements such as Employee Provident Fund, Employee State Insurance, and TDS. 

Responsible for maintaining financial records both in hard and soft copy as per organizational requirement. 

Preparing financial reports monthly, quarterly and yearly. Ensuring timely reporting to the management 

To assist and coordinate Finance activities/processes in all Centers of UP. 

Providing requisite information and support for audits. 

Oversee all outstanding supplier, customer, and third-party vendor obligations 

Process, send, and maintain all bank deposits and invoices 

Identify and address discrepancies in all documentation 

Update all databases and spreadsheets related to accounting 

Provide support and oversight to Maharishi Ram Raj Trust’s finance team 

Receive and verify billing and requisitions on any and all goods and services

IV. Programme Implementation

Provide technical input for research studies and implementation plan for the same

Conduct specific research studies related to the projects

Collate and analyze data collected from various sources

Develop written outputs from research initiatives, including reports and summarized data, individual interaction, and ground-level employees

Share research findings of the project implementation with the relevant project manager.

Coordinate and work with other departments and fellow executives to track progress

Coordinate with Program Lead, HR team, and Finance Team to ensure adherence to reporting and payment schedules of planned program activities

V. Key Performance Indicators

Any Graduate. or Post Graduate in Social Work/Development Management will be preferred.

Minimum 5 years of relevant experience working in education or NGO area

Proficient in local language and willingness to travel

Experience in the usage of computers/tablets for data collection and basic report preparation

Passionate to work with Vedic education and institution.

Knowledge of Excel, Word (MS Office)

To effectively manage the performance of the team and conduct performance appraisal of the team members.

 

 

VI. Competencies

 

 

 

Core Values:

 

Respect for Diversity

Integrity

Professionalism

Core Competencies:

Accountability

Creative Problem Solving

Effective Communication

VII. Recruitment Qualifications

Education Qualification

Graduate or Post graduate Degree in related area

Minimum 5 years of experiences

Ready to relocate

Application Information:

Please send us your updated resume along with a suitability note for the position of “Sr. Executive of Logistics & Administration -Uttarakhand” at careers@maharishiramraj.in. Please mention “Sr. Executive of Logistics & Administration -Uttarakhand” in the subject line. 

Job Email id: careers@maharishiramraj.in

About Company

We now have the opportunity to quickly and easily neutralize the stress and tensions that fuel wars and conflicts and that divide our world family in so many ways. We have the opportunity to improve the quality of life for everyone on earth.

We have the opportunity, for the first time in modern history, to create world peace. We do this using a technology from the ancient Vedic tradition of knowledge, a technology of consciousness. This technology comprises the Transcendental Meditation and TM-Sidhi programs, brought to light by His Holiness Maharishi Mahesh Yogi seventy years ago.

Specifically, we are creating large, permanent meditation groups in India to produce a worldwide effect. This approach is low-cost and easy to implement, it produces immediate results, and it has been abundantly verified in research studies conducted all over the world over the past fifty years.

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