Job Description

About WaterAid India:

Jal Seva Charitable Foundation (JSCF) is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of the WaterAid federation and uses the brand name ‘WaterAid’ in India.

WaterAid India seeks to improve the quality of life of 5,000,000 households – with a special emphasis on the vulnerable by 2029 through the provision of climate-resilient and sustainable WASH services via demonstration, institution strengthening, and the effective utilization of public resources. We work in rural and urban areas and seek to deepen our presence in t h e states we operate in and to work in small towns. Thanks to our amazing supporters, we have reached millions of people with these three essentials – clean water, decent toilets, and good hygiene – enabling communities to unlock their potential to break free from the cycle of poverty and to change lives for good.

We will not stop. Not until clean water, decent toilets, and good hygiene are a normal part of everyday life for everyone, everywhere.

WaterAid India’s (WAI) country office is based in New Delhi with State Offices in Bengaluru, Bhopal, Bhubaneswar, Hyderabad, Lucknow, Patna, and Raipur. We currently have a presence in ten states in the country.

WAI’s Programme focus in the next five years is on ensuring access to safe and assured drinking water in the households, as well as safely managed sanitation at both the household and habitation levels. Further, we seek to ensure that anganwadis, schools and healthcare facilities have adequate and appropriate water, sanitation, and hygiene infrastructure. Finally, we seek to create integrated water and sanitation solutions in small towns. In all of these efforts, ensuring climate resilience of infrastructure and systems is critical. We seek to do this through demonstration and the provision of technical and knowledge support to governments at all levels who can facilitate adoption on scale. Implementation is primarily through our own field teams. Further details about WAI can be accessed at https://www.wateraid.org/in

Roles & Responsibility:

MIS reporting on monthly basis:

Compile program progress from the field team and update in MIS as per timeline.

Support project review by the District Coordinator for MIS closure as per timeline.

Collect means of verification from the field team and filing

Conduct physical verification of work done and flag concerns to the District Coordinator

Support in the commissioning of Assessments/Surveys and data collection and management

Ensure timely submission of reports and MIS data with the District Coordinator

Preparation and timely submission of the MIS Project documentation to the WAI and donor as per the timelines. Reporting:

Development and submission of different reports such as Weekly MIS reports and Monthly MIS reports.

Support the District Coordinator for the preparation of monthly reports and any other reporting requirements. Others:

Understand the project plan and Budget

Support the planning, Budgeting and Re-forecast exercise for the project.

Collect relevant primary and secondary data for the project.

Identify potential case studies from the project location and document

Perform any other duties for furthering WAI’s programme implementation as may be assigned by District Coordinator.

Administrative requirements:

Manage the front office, oversee housekeeping, hospitality and logistics.

Maintaining staff attendance registers, leave records, Time sheets, and various administrative registers.

Management of office expenses and office routine supplies

Review incoming correspondence and distribute them and prepare responses as directed

Responsible for different hardware activities for RFQ, quotation collection, Comparative statement preparation, PO Preparation, vendor contract preparation, bill collection and timely booking to accounts

Maintain a current list of contact of vendors for printing office stationery and manage procurement of office consumables and supplies for office pantry

Safekeeping and proper filing of all HR files, RFQ files, contract files, timesheets, and all admin-related documents

Asset management which includes ensuring asset safekeeping and maintaining/updating fixed asset and inventory register

Maintaining stock and asset register and updating it regularly.

Maintain track of bills received and support in processing all payment requests after satisfactory verification of authorizations and submitted supporting documents (invoices etc.) as per JSCF Policy.

Filing of vouchers and maintenance of records daily

Reviewing of employee expenses reimbursement claims (Local Travel, Per diem, etc.), reviewing claims as per policy

Eligibilities and Qualifications:

Education

Post-graduate/graduate degree (or equivalent) in science, social sciences or similar fields

Experience

Work experience between 2-3 years in a similar organizational/ functional context

Experience of using MS-office, especially Strong Excel skills

Experience in Report writing/Donor reports preparation Skills, Aptitude, and Attitude:

Professional language proficiency in English, Telugu

Experience in MIS, Survey /Assessments

An analytical mind with great attention to MIS details and processes and, a high level of careful MIS work. Willingness to travel extensively

JSCF, is an Equal Opportunity Employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on organizational needs and priorities, job requirements, and individual qualifications, without regard to race, religion, ethnic origin, gender, age, or sexual orientation. Women and the differently abled are encouraged to apply.

About Company

All Jobs posted by: WaterAid India