POPULATION SERVICES INTERNATIONAL, INDIA
TITLE: Sr. Associate - Administration
LOCATION: Lucknow- Uttar Pradesh
DEPARTMENT: Administration & Finance
REPORTS TO: Officer-Administration & IT Services
GRADE LEVEL: III
CATEGORY: Shared Services
Population Services International, India is a registered Indian Society dedicated to the improvement of public health in India. As a mission, PSI makes it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services. PSI?s core values are Measurement, Honesty, Pragmatism, Collaboration, Trust and Commitment Over the past twenty- seven years, PSI has collaborated with the Government of India and a number of donors to increase the use of modern contraception for family planning, to provide products and services for the health of mothers and children and to decrease the spread of HIV/AIDS and TB. PSI harnesses the vitality of the private sector to address health problems of the low-income and vulnerable populations using social marketing to achieve positive behaviour change by promoting ideas, products and services conducive to better health. Through its social enterprise arm, PSI promotes and distributes multiple health products, using commercial channels and outlets to make available quality health products at affordable prices. For more information, please visit www.psi.org.in
About the program:
TCIHC: The Challenge Initiative for Healthy Cities (TCIHC): PSI has received funding from USAID for a new urban health program to strengthen city level health service delivery eco system in both public and private sector for ending preventable child and maternal deaths (EPCMD) among urban poor. In Sep, 2016, PSI received additional funding from Bill & Melinda Gates Institute for Population and Reproductive Health, Johns Hopkins Bloomberg School of Public Health for undertaking a joint program with USAID to help urban health systems consolidate gains made by other programs in Family Planning. The Challenge Initiative for Healthy Cities involving funds from both USAID and BMGF is an ambitious program to unlock public and private resources to implement proven health solutions for urban poor. It will assist urban local governments in building its capacities to manage, implement and monitor its response to health issues. The purpose is to a) increase mCPR and b) Improve other maternal and child care services. A key innovation is the development of a challenge fund mechanism that provides matching funds and technical assistance as a means to incentivize replication and leveraged scale-up of successful Family Planning and MCH interventions. The demand-driven (rather than push-driven) expansion will result in adopting cities bringing their own political commitment and resources to The Challenge Initiative, with cities choosing to ?opt-in?. This program will be implemented in states which are of significant importance for urban health and MCH.
SPARQ: Currently PSI is implementing a 3 year program with support from the University of California, San Francisco (UCSF) on Strengthening People-centered Accessibility, Respect and Quality (SPARQ) in Uttar Pradesh, India. Under this grant, PSI is planning to hire this position for facilitating and overseeing all research evaluation activities planned under phase II and phase III of this project
A. POSITION PURPOSE:
This position will be required to independently handle all administrative activities under supervision of Officer - IT Services & Administration
B. DUTIES AND RESPONSIBILITIES:
I. Front office Management: Complete management of Front office, maintaining various registers and
reports, courier receiving and dispatch, Petty Cash Management and Pleasant handling of Incoming guests and Telephone calls.
II. Travel Arrangements: Responsible for all travel arrangement based upon requisition received for all office staff and guest,(Cab booking, Train ticket Booking, Flight ticket booking, Web Check In) and doing necessary accommodation arrangement (Searching Hotel & Hotel room booking, Guest House room booking for guest on request) and Coordinate office cab and driver in an efficient manner.
III. Administration: Responsible for ensuring upkeep and maintenance of offices and for travel and accommodation arrangements, logistics for trainings/meetings, leases, vehicles, utilities, security, house-keeping, front office management, receipt/dispatch of mail, etc.
IV. Inventory Management: Management of Inventory of POP/Stationary items and submitting the timely inventory reports to Management.
V. Apart from this any duty assigned by Supervisor will have to be followed.
C. QUALIFICATION AND EXPERIENCE:
* Graduate with 1-3 years of Experience in handling administrative functions.
* Proficient with MS Office.
* Good Communication skills in Hindi and English - written and verbal
* Communication skills
* Superior interpersonal and person management skills
* Multi-tasking ability
* Trouble shooting and problem solving skills
* Negotiation skills
* Analytical and methodical approach
1. Results Focused: Move focus from analysis to action; show persistence to overcome obstacles; take immediate action to solve problems; ensure follow through. Takes immediate action to resolve problems
2. Customer Service Orientation: see PSI from the client point of view; keep client needs paramount when making decisions and taking action; think beyond current client base; understand the forces that impact PSI, those we serve and those we could serve in the future. Works closely with the people PSI serves to find out what they value the most.
3. Attention to Detail: Ensure that all important details of a situation are attended to; develop and follow systems to keep things in order. Requests or seeks data or back-up information to support others? assumptions
4. Take Responsibility: initiate action without needing direction; act like an owner of the organization; take preventive action to head off anticipated problems.
5. Build Strong Work Relationships:
Develop and sustain positive relationships with others; build connections with others based on an in-depth understanding of their needs and concerns; establish networks.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability
Job Email id: firstname.lastname@example.org