Job Description

Job Title: Accounts officer

Unit: Finance

Location: Bengaluru

Reports to: Finance Manager

Remuneration: 674,400/- per annum

Consultant: 1 Year

Last date to receive application – 15th April 2024.

Purpose of role: The main purpose of the Job is to organize all the Finance support for Greenpeace India offices

Main duties

• Processing Petty Cash settlements, advance settlements with confirmation of closing balances on weekly basis, third party settlements-Vendors- with appropriate TDS deduction as per policy laid down by GP from time to time and email communication of the actual claims accepted to the concerned with a copy to Manager Finance.

• Maintenance of Books of Account for Greenpeace as per identical Common Code of Accounts laid down by (GPI) on financial year basis and ensure correctness of all entries.

• Preparation of transaction uploading files into the SUN System/Tally in the given format. Due care has to be taken for relevant Budget codes and Finance codes.

• Updating Fixed Assets register on a monthly basis.

• Assisting the Audit process and coordinate with the Auditors for filing of the yearly income tax returns.

• Escalating any deviations from Policies to Manager Finance.

• Bank Reconciliation and ensuring timely and accurate revenue recognition by verification of base entries in Bank Statements, accounting of bank charges, ensuring efficient transfer of funds and investment of surplus Greenpeace India funds.

• Remittance of TDS, PF & PT before the due date.

• E filing of Quarterly TDS returns as required by law from time to time.

• Prepare the necessary documents for addition/deletion of Signatories in the Banks as and when required and update the KYC in bank accounts periodically.

• Issue of Form 16 at the end of financial year and Form 16 A at the end of every quarter.

• Collect Employees IT declarations every year and proof thereof from the HR to update details in the TDS Software.

• Preparation of monthly FR Income as per specified format to get Income Breakups from the Vendor and monthly Income & Fee Reconciliation.

• Collect quarterly/yearly FD Statements from all the Banks and pass the necessary entries in the Books.

• Checking monthly credit card statements supporting documents and account the entries in the Books.

• Assisting in generation and circulation of MIS Reports, wherever applicable and required.

• Verification of Salaries, Conveyance prepared by the HR and ensuring after ensuring appropriate deduction of PF, Professional Tax, Advances, Telephone Personals, etc.

• Provide necessary information and documents to Auditors & Consultants for IT Assessments & Appeals.

Execute any additional duties or support as assigned by the Manager.

Decisions

Within Greenpeace India operating guidelines the jobholder has decision-making authority to:

• Disallow expenses/claims with appropriate explanation to claimants, wherever required and applicable.

• Make decisions for booking expenses under different accounting heads as well as budget codes.

• Deduction of tax at source based on the guidelines laid down by the law from time to time.

• Decisions made by the jobholder mainly impact the short term and the long-term efficiency of the unit.

Contacts

Internal:

• Daily: Finance Manager: ongoing Finance support and when seeking advice on office finance issues that need to be referred upwards.

• Daily: All members of staff in Greenpeace offices as the jobholder is the main point of contact on all finance issues.

• Daily: Fundraising (FR) department with updates of FR Income as may be required.

• Weekly: Office Coordinators in Greenpeace branches and staff for confirmation of petty cash and advance balances.

• Monthly: All members of staff in Greenpeace offices to ensure settlement of advances on time.

• External:

• Banks: Daily – Mainly transactional, (taking guidance from Finance Manager)

• Vendors: Monthly/ Yearly -Confirmation of dues to Vendors position at a level that is not critical.

Resources

Finance: Responsible for petty cash and deposit receipts at the Head Office

Assets: Responsible for maintaining transaction supporting as per statutory norms.

knowledge and experience

• Bachelors or Master of Commerce Qualification

• Excellent practical knowledge of Booking Keeping concepts

• 2–3-year experience in independently handling all the responsibilities given above

• Ability to send email/draft letters in English independently.

• Ability to converse comfortably in English and Hindi with staff spread across pan India.

• Organized with a keen attention to detail.

• Skill required in Excel to generate Management Information Reports on behalf of Finance Manager.

• Good interpersonal skills.

• Keep abreast with changes all statutory requirements and implement the same.

• Keen learner, with interest and aptitude to learn quickly on the job.

• Be an active Team player with right attitude and mindset.

Organisation Skills

Planning and organizing:

• Ensure proper time management by coordinating the day-to-day work. This can involve reconciling conflicting work-load priorities between Team members.

• Managing daily cash flows by ensuring only the minimum balances are retained in the Current Account(s).

Analysis:

• The issues and problems that the jobholder has to deal with relate to the efficient running of the office. This involves juggling options where there are limited resources whilst trying to keep everyone informed and in the loop.

• Monitors and reports on budget.

• The job holder supports the Finance Manager in putting together basic Management Information reports, which can involve analyzing information on location budgets and collating information from colleagues on overspend/under spend.

Initiative and innovation:

• Is expected to find ways of improving finance processes for the office and to make suggestions for improving Greenpeace India Standard Operating Procedures (SOP).

• Is expected to suggest to Manager ways to improve/automate processes wherever possible.

Working with others:

Tact and diplomacy are required while dealing with others as the workload could create pressure which the job holder is expected to resolve. The jobholder is also expected to take the pressure of the Finance Manager to ensure that their time is managed effectively, avoiding unnecessary interruptions.

Other essential requirements

Occasional travel to other locations to help in finance related issues. This is not a regular part of the job. To be of assistance and support to the Manager Finance in fulfilment of his or her duties.

Ensure confidentiality of information pertaining to Greenpeace activities and Financials.

Commitment to Non-Violent Direct Action, as tool to effect change and achieving agreed campaign objectives.

To Apply

Do send your letter of interest (350 words or less) along with the latest resume to careers.india@greenpeace.org stating ‘Application for the post of Accounts officer in the subject line.

We are a small team and would revert back to applicants only after 8 working days from the last date of application. While we would put in our best to revert back to each individual, in case you don’t hear from us in the 8 working days then it is likely that your application would not have been shortlisted.

Greenpeace India gives equal opportunity employer and strongly encourage women to apply.

About Company

All Jobs posted by: Greenpeace India