Job Description

Position: Assistant Manager-Accounts

Job Location: Delhi

Apply By: 30 March 2024

Job Description: Job & Role Description:

Maintenance of accounting records and book –keeping (FCRA and NFCRA)

1. Maintenance of accounting records and book –keeping (FCRA and NFCRA)

• Timely recording and updating of bills and invoices in accounting software (Tally) of FCRA, NFCRA & TRADING A/C.

• Preparing Vouchers and maintaining proper Voucher Files

• Checking and ensuring proper supporting documents with all Vouchers

• Processing of advances/travel advance/ Travel expenses in compliances of organization policies and guidelines

• Maintenance of Monthly Bank reconciliation statements of all Bank Accounts (FCRA, NFCRA & TRADING A/C)

• Ensure accounts payable/receivable is done on a monthly basis and same share with the concerned staff members

• Sending Payment confirmation to staff and vendors

• Processing of bills and invoices of vendors and staff members

• Sending follow up mail and reminder for submitting original & pending bills/Invoices.

• Ensure all the inward remittance shared with the concerned staff members on time so that they will submit invoices on the time

2. Statutory compliances

• Ensure timely and correct TDS deduction from Vendors/Consultant payments

• Preparation of TDS Return Data on quarterly basis and Filling the same within time frame

• Sending TDS certificate to vendors, consultants and concerned project managers

• Prepare GSTR-1 Data & Ensure timely filing of GSTR-1

• Prepare GSTR-3B Data & Ensure timely filing of GSTR-3B

• Prepare documentation for GR release.

• Feed data in webtel software to compute the provisional income tax liability on the basis of declaration shared by the employees in their form 12BB.

• Maintaining documents submitted by employees against their respective IT Declaration which finally leads to computation of final tax liability of employees.

• GSTR 2A reconciliation and shared the list of defaulter vendors to Sr. Finance manager & Marketing team.

3. Donor financial records Management:-

• Maintain project wise vouchers file, ensure all the supporting are Original & properly stamped.

• Prepare data for onward submission to auditor to enable him for preparing Funder’s UC

• Update utilization statement on monthly basis or as and when require by the management

• To Ensure timely closing of books of account

• Ensure all the payments are released on the basis of Contract & under the project requirement

4. Audits – Statutory audit/Internal Audit /Donor Audit

• Ensure that all data should have entered in Tally software well before the audit, bills and vouchers were arranged and filed properly.

• Ensure that all the original bills and vouchers were arranged and filed properly well before the audit

• Provide documents and other data as per auditor’s requirement

• Prepare audit query justification report against the audit observation and put up the same to Finance manager.

5. Other work:-

• Working with craftmark team to reconcile craftmark application & membership data

• Prepare data for craftmark associate expenses

• Help marketing team to find out the accurate turnover

• Support Project manager for their Project utilization report

• Prepare documentation for Foreign remittance

Competency/ Skill sets required:

• Good knowledge in Tally ERP

• Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel)

• Ability to manage data and records and analyze and interpret data

• Excellent organizational, problem-solving and time management skills

• Good Report writing skills

• Methodical and rigorous

• Ability to manage stress and responsibility

• Know the law and accounting system of India and Adhere to organizational policies

• Know principles of security related to financial activities

• Must be a team player and keep their eyes focused on the wider goals of the organization.

• A high level of accuracy and the ability to keep detailed file notes.

• Must be capable of interpreting information, with a competent level of problem solving ability

• Good Communication Skills both Oral and Written

Candidate available to join immediately can apply.

Educational Qualifications and Experience:

• Hold a B Com Accounting degree, MBA Finance/ Accounts

• Have a minimum of 4-6 years of experience in handling accounts function with NGO

Salary/ Compensation:

The Salary/Compensation offered will be commensurate with the experience and qualifications of the candidate.

Additional Benefits:

Health insurance will be provided as an additional benefit.

Professionals meeting above requirements may email their CV to searchcommittee@aiacaonline.org at the earliest.

Please clearly mark the e-mail with subject line: “Assistant Manager-Accounts”. The last date for applications is the 30th March, 2024.

About Company

All Jobs posted by: All India Artisans and Craft workers Welfare Association