Job Description

Job Title: Finance Officer

Location: New Delhi

Period: 1 Year

About Digital Green

Digital Green Trust is creating a world where farmers use technology and data to build prosperous communities. We’re utilizing insights gained from our long history of delivering community video-based advisory services and recent developments in large language models to boost the cost-effectiveness of public extension systems with an AI assistant for front-line extension workers. This innovative technology empowers extension agents, especially women, to deliver customized advisory in local languages, helping farmers increase their productivity, incomes, and climate resilience at just a fraction of the cost of conventional solutions.

For more information, please visit Digital Green Trust’s website: digitalgreen.org

Job Summary

This position is responsible for managing complete AP Process, Accounting & Archiving, complete Audit Process, and coordination with Ops team on all AP & compliance matters, banking, Moneth and . Managing communication within the internal team and external team and other related finance and accounting activities.

Key Responsibilities

ACCOUNTING, DOCUMENTATION MANAGEMENT & REPORTING

• Lead the day-to-day accounting process and record keeping along with the team & make sure organizational standard are maintained.

• Ensuring recording of financial transactions in Accounting software and archiving of accounting records following accounting procedures and support Finance team in it

• Having Experience of working with different Cost Centres , CoA and Excellent skills in any of accounting software

• Checking verification of claims as per the approved organizational policy and process

• Obtain, analyse, and evaluate accounting documentation, previous reports, data, flowcharts etc & maintenance of Fixed Assets register.

• Identify loopholes and recommend risk aversion measures and cost savings. Take a lead on the improvement areas for accounting and bookkeeping and work on innovative solutions

• Engage to continuous knowledge development regarding development sector’s rules, regulations, best practices, tools, techniques, and performance standards

• To implement accounting systems and practices, while ensuring compliance to organization’s policies and donors as well as statutory requirements.

• To monitor and proactively highlight deviations/ variances from the Organization’s financial/ accounting systems and procedures. To provide support for implementing corrective measures, as required.

• Responsible for maintaining accounting records as per established procedure and requirements

• Manage cash flow and liquidity to meet operational needs and monitor bank reconciliation and track on it.

• Responsible to complete the monthly reconciliation and month end/Year end closing process within due dates as per prescribed standard by DG.

ACCOUNT PAYABLE SYSTEM

• The person will be responsible for entire Account payable process and ensuring accurate, timely payments , internal polices, compliances applicability and deduction of statutory tax if applicable.

• Use platform for communication to the respective vendors/staff etc for timely initiation on any issue on submit document/ payment confirmation and adjustment/deductions if any.

• Coordinate with Operation team to get Non Due Certificate from Vendors on Quartley basis.

COMPLIANCE AND AUDIT

• Ensure financial and accounting transactions at Digital Green are compliant with statutory rules and regulations (FCRA, Income Tax, RBI Rules, Companies Act,labour Law,PF.ESI,PT etc.)

• Good understanding of the principles/ practices of accounting, and financial reporting as well as of local statutory requirements for international NGOs

• Ensure compliance with local financial regulations and reporting requirements, should understand NGO’s compliance requirements in India.

• Provide support for meeting statutory requirements as well as adherence to organizational and donor requirements

• Ensure timely payments of all statutory dues PF, TDS, PT and any other dues and record systematic record base for all these.

• Compilation of Quarterly TDS and coordinating with CA for getting it certified and timely filing of the returns.

• Arranging Form 16 & 16A for staff and vendors in coordination with the CA firm and also supporting the staff members with regard to individual PF related issues.

• provide support for completion of external and internal audits by providing information in a timely manner

• Timely intimation and action of any non-complied or any other issue highlighted during audits, month end closure

• Quartley review of online documentations , FAR reconciliation with operation team. Partner with Ops team to make sure all the organizational policy and processes are followed

• Ensure donor compliance are fulfilled with the help of grants team

• Assist in the preparation for internal and external audits. And ensure timely submission of requirement to relevant auditors and team.

• Implement internal controls to safeguard organizational assets and prevent fraud.

MANAGING AND LIAISON WITH DIFFERENT STAKEHOLDERS

• Responsible to coordinate with different departments and assure responses to the queries and concerns in a timely manner

• Ensure the banking systems and setup adhere to the DG standard and will be communicating with the bank on technical and other matters to ensure the finance system runs well.

• Responsible to respond to inquiries from statutory auditors and donors with expertise, and able to advise the line manager in doing so.

• Possessing expertise in handling various software (accounting software and related softwares) to resolve technical problems and obstacles.

FINANCIAL REPORTING & PLANNING

• ssist team in all kinds of financial reporting and make sure quality of data are available for reporting purposes.

• Prepare first level of draft monthly reporting for Finance & Accounts team.

• Assist in the preparation of annual org budgets and financial reports against the annual budget.

• Work on the improvement areas to evolve the innovative reporting templates for management purposes.

• To regularly update the financial database.

• To ensure strong documentation and proper recordkeeping for all financial transactions and accounting activities.

• Timely support to grant team for providing data and clarity on the expenses as and when required.

• Domestic travel to different project offices and states for finance support and Quartley review meetings.

TEAM MANAGEMENT & CAPACITY BUILDING

• Lead a team of 3-4, provide mentorship and on job training to the team.

• Provide training and support to staff members on financial policies, procedures, and systems.

• Build the financial management capacity of the team members and field offices ops staffs.

Any other task as delegated by the supervisor or management.

Qualifications

• At least a Master’s degree in fields such as Business Administration, Finance, Economics or Semi Qualified CA.

• At least 5-8 years of experience in the development sector with a keen understanding of NGO compliances.

• Knowledge and experience of internal & external audit management

• Should understand statutory and donor compliances.

• Strong analytical and problem-solving skills

• Team management skills key to success in this role

• Strong communication and interpersonal skills

• Technical expertise and familiarity with relevant financial software and tools

• Expertise in MS-office and having basic knowledge of AI tools .& Skills

key Competencies

The individual will be expected to demonstrate DG’s values and some degree of proficiency while performing their job duties. The levels for these competencies will be based on the scope and impact of that particular role on the overall organization.

• Networking and Relationship management: Good relationship within the org and with external stakeholders.

• Collaboration: Proven ability to work well with people and be solution oriented.

• Innovation and Creativity: Be proactive in finding new ways to make the role more robust and aligned to compliance.

• Result orientation: Clear understanding the criticality of the role and ensures all aspects are delivered in the most efficient manner.

• Fcusing on developing the team: Builds and nurtures a high performing team.

Application Process

If the above role meets your requirements and you are interested to apply for this position, please send your CV to recruitment@digitalgreen.org latest by 15th June 2024. Due to the high volume of applicant response, not all applicants may receive a response from Digital Green. Digital Green is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

Digital Green is a great place to work and prides itself on a competitive and comprehensive compensation and benefits package. Digital Green is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Women candidates who qualify for this position are encouraged to apply including those who have been on a career break and are looking to return back to working again.

About Company

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