Job Description

JOB DESCRIPTION

Job title: Finance Manager – GFATM

Department: Program Implementation (GF-ATM Project)

Reporting to: Deputy Director Finance and Accounts - GFATM

Location: New Delhi

Duration of the project Till 30th Sep 2024

Grade: D

Level Of Contact With Children: 2 – (Sporadic or Occasional contact with Children)

The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

Plan International (India Chapter) commonly referred to as Plan India, is an Indian registered not for profit organisation that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development.

Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.

PROJECT OVERVIEW

Plan India, the Principal Recipient (PR) for the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) is implementing several projects under the current grant cycle 2021-24.

India is committed to Eliminate Mother to Child Transmission (EMTCT) of HIV and Syphilis by 2024. Plan India is supporting the national EMTCT goals through Project AHANA working towards an AIDS free generation. The project is implemented in 13 states (Assam, Arunachal Pradesh, Bihar, Chhattisgarh, Jharkhand, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Sikkim, Tripura and Uttar Pradesh) through 4 Sub Recipients (SR)

Plan India is implementing projects for Key and vulnerable populations (H/TG, PWID/PWUDS, Bridge and Prisoners) to scale up HIV, TB, STI, and viral hepatitis intervention for incarcerated populations at prisons & other closed settings in 5 Eastern and 8 North-Eastern states of India; to promote integrated service delivery by establishing one-stop centers for clinical and behavioral aspects of HIV and social protection services among H/TG, PWUD/PWID, and Bridge population in select locations across India; to build the capacity of H/TG and PWUD/PWID community members and strengthen community systems (CSS) to increase community participation in the national HIV response.

The “Supply Chain Management Strengthening (SCMS) Project for HIV/AIDS and TB drugs” aims to strengthen the technical capacity of the National AIDS Control Organization (NACO), Central TB Division (CTD), State AIDS Control Societies (SACS) and State TB Cells (STC) to design, manage and monitor supply chains for improved access and availability of high-quality ARVs, TB drugs, diagnostics and other commodities across India.

C19 RM KP grant to build a strong, sustainable, and resilient mechanism to address the needs of the key population through a community response implemented through 5 SRs.

KEY FUNCTIONS AND RESPONSIBILITIES

Reporting to Deputy Director Finance – GFATM, the Finance Manager will be responsible for day to day activities of financial and grant management and provide all support to him on the grant. S/he will provide financial management support on various aspects of financial, grant, audit, and support to sub recipients of GFATM Projects and visit to various partners to review and strengthen the financial system according to grant. S/he will be responsible to provide day-to-day technical support to finance and account coordinators.

KEY FUNCTIONS AND RESPONSIBILITIES

Finance Manager will work in close coordination with team to ensure that the project financial activities are executed on time and real time information are available for senior management and will be responsible for the following major activities:

Responsibilities:

1. Develop and update standard guidelines and systems for finance management for the project (both for Principal Recipient and Sub Recipients);

2. Develop check list and undertake pre-grant assessment of sub-recipients;

3. Ensure compliance to financial and grant management for the project towards minimization and elimination of financial risks;

4. Execute financial review and monitoring, on-site-data-validation and provide technical assistance to the sub-recipient partner organizations;

5. Ensure the training for finance teams of sub-recipient partners through supportive monitoring visits.

6. Communicate with donors, auditors and other statutory bodies with regard to the project;

7. Support to senior management team on the budget and forecast preparations and revisions;

8. Assist and take up the various routine Finance and Accounting functions of the project at Principal Recipient as per requirements

9. Ensure the verification, approve payment requisitions and fund requests submitted by the sub-recipient partners.

10. Preparation and submission of timely and accurate financial reports to Sr. Finance Manager and Project Director for informed decision;

11. Receive, Review, Reconcile and consolidate monthly / quarterly financial reports of sub-recipient partners.

12. Participate in periodic reviews of the project progress by technical team;

13. Assist in periodic financial audits and donor reviews, and adherence to recommendations made by the auditors and donor.

14. Undertake any other activities as required by the organization.

15. Other appropriate duties as assigned by supervisor.

Education and Experience:

1. Post graduate / Graduate Degree in Commerce/ candidate having additional professional qualifications (Chartered Accountant / Cost Accountant / MBA) will be given preference.

2. 5-8 years of working experience in financial management and grant management in development sector;

3. Proven ability at Managerial level, overseeing financial management and partners management of multi-state complex projects with tight deadlines and ambitious targets

4. Proven ability in interfacing with donors and ensuring compliance with statutory requirements

5. Excellent oral and written communication skills in English and working knowledge of Hindi.

6. Willingness to travel extensively to all the project implementation states and sub-grantee partner organizations.

7. Ability to train and mentor the junior staff as well as the finance staff of the partner organizations in accounting work / financial management.

8. Proven skills in program-finance variance analysis, preparation of budgets and forecasts.

9. Sound computer skills, including use of Internet and MS Office™ software and Tally accounting package (ERP version).

10. Strong analytical capabilities and experience in generating monthly and quarterly status reports and projections.

11. Ability to work independently and as a team player in a complex, multicultural environment.

12. Prior experience of working under/ for GFATM project will be an added advantage

Travel Requirement: 40% of the total time

Compensation and Employment: Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

HOW TO APPLY? : Please send us your updated resume along with a suitability note in one file (Word Format only) for the position of “Finance Manager- GFATM” at planindiacareers@planindia.org please mention ‘” Finance Manager - GFATM” in the subject line.

Last date for sending applications is 05/03/2024. Only shortlisted candidates will be contacted. For more information, please visit our website www.planindia.org

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