Job Description

Aga Khan Agency for Habitat

Job Title : Head - HR and Admin

Department : Human Resource and Administration

Reporting Line : Chief Executive Officer

Position Location : Mumbai

Candidates from Mumbai are encouraged to apply

JOB SCOPE

The Head – HR & Admin will lead the human resource & administration function. In this capacity, s/he will provide operational support, leadership, and strategic direction on HR issues, and help set HR and Admin. policies for the institution/agency and its entities. S/he will develop and implement a human resources strategy, under the supervision of the CEO. S/he will contribute to overall business strategy by advising the senior management team on the human resource implications of decisions. S/he will develop the human resources function, recruit, develop and retain the necessary talent to meet the growing needs of the Agency/institution and its entities. S/he will manage a small team of HR & Admin professionals to deliver top quality workforce planning, recruitment, performance, development and talent management, industrial relations and effective legally compliant HR administration, payroll, HRIS systems & Office administration. This will include planning, organizing, and monitoring all aspects of the HR function through regular reporting and KPI management. S/he will help support a work culture conducive to personal and professional growth while fostering a sense of cooperative endeavor within the organisation.

Responsibilities:

• Contribute to overall business strategy by advising the senior management team on the human resource implications of decisions.

• Provide leadership and guidance to the HR function, overseeing talent acquisition, career development, succession planning, retention, training, leadership development, compensation, and benefits.

• Develop a strategy with the CEO for building capacity as per the organizational needs and goals.

• Serve as an active member on the AKAHI Senior Management/Leadership Team.

• Collaborate with management to contribute to the formulation of business goals and actively work towards their implementation within specified timelines.

• Lead and facilitate the senior leadership team to establish a robust succession plan aligned with the organization's strategy and objectives.

• Develop comprehensive strategic recruiting and retention plans to meet the organization's human capital needs.

• Implement competitive and cost-effective compensation and benefits plans.

• Supervise and provide support in development of result-based annual plans and budgets in the HR Department. Review and approve the expenditure for HR Department as per annual approved budget.

• Responsible for monthly payroll processing.

• Develop and implement operational training and people development plans in coordination with heads of departments.

• To create an onboarding package for the new joinees.

• Develop HR policies and procedures that facilitate development and retention of qualified and motivated staff, ensuring the promotion of gender equality and staff diversity.

• Ensure implementation and monitoring of HR best practices, policies and standards throughout the Agency/Institution to enhance performance and resource management.

• Ensure implementation of the organization's safeguarding policies and POSH guidelines as per the law.

• Ensure timely completion of all statutory requirements and compliances.

• Promote effective compliance with the regulatory framework by conducting training sessions to enhance awareness and take appropriate action in cases of serious violations.

• Reinforce organizational values and culture in AKAHI, working in close coordination with different departments.

• Foster a thriving work culture by promoting a culture of constructive feedback and communication throughout the organization.

• Provide guidance and support on admin related matters.

• Ensure effective implementation of Admin processes at Corporate and Project offices.

SPECIFICATIONS (MINIMUM REQUIREMENTS)

Education: Master’s degree in HR management, additional qualifications in Social Sciences will be an added asset.

Experience: Minimum 8 years of experience managing HR function, working knowledge of local labour laws and statutory compliances is a must.

Skills: Excellent problem-solving and conflict resolution skills, effective interpersonal communication, cultural sensitivities, excellent written and verbal communication in English, strong analytical skills, very organised, excellent coaching and mentoring skills.

Technical Skills:

Microsoft Office and Spine HRMS

Personal Characteristics:

Demonstrates high integrity, able to deal well with ambiguity, works well under pressure, subscribes to the ethos and values of AKAH

LEVEL OF RESPONSIBILITY

Budget: Yes

Direct Reports: Yes

KEY RELATIONS

Internal relations

• Senior Leadership Team, Finance, Program teams, Employees

External relations

• Recruitment agencies and other vendors

About Company

All Jobs posted by: Aga Khan Agency for Habitat India