Job Description

Samaj Pragati Sahayog (SPS) is headquartered in a drought-prone, tribal area of Madhya Pradesh. It is one of India's largest non-government initiatives for water, livelihoods, and women’s empowerment. SPS believes that to address India’s long-standing problems, we must graduate to an alternative development model based on the principles of equity, sustainability, and people’s empowerment.

As a part of our country’s commitment to achieving Sustainable Development Goals by 2030, One indicator is to ensure that the newborn death rate is less than 10 per 1000 births per year. With the support of the Indian council of Medical Research, 10 districts where death rates among newborns have been worryingly high have pledged to work to achieve this goal in 3 years, starting Jan 2024. Khargone in southwestern Madhya Pradesh is one such district where the SANKALP Implementation Research (IR) project is being done by Samaj Pragati Sahayog, Dewas-Khargone in association with AIIMS new Delhi and the Government Medical College, Chandigarh and Jhpeigo, India. We are looking for passionate public health practitioners and researchers to join us in this IR project for 2.5 years, starting March 15, 2024.

Program Associate

Based at Khargone, Madhya Pradesh

Responsibilities:

• Serve as a key contact for all types of programmatic assistance to the assigned programs and supervisor.

• Assist in preparing correspondence, documents as well as training material such as manuals and audiovisual aids.

• Assist in development of materials including selection of vendor, coordination with the program team for selecting designs, printing, dispatching and other related activities.

• Coordinate and ensure proper documentation for hiring of consultants for the assigned programs.

• Provide support to program team to ensure timely completion of all planned activities as per the project work plans.

• Handle procurement of program related material including training models, books, and manuals as per procurement guidelines.

• Assist communications team in drafting success stories and facts in consultation with the program team members.

• Review and maintain stock inventory of training material periodically.

• Manage logistic arrangements of all the trainings including budgeting, planning the event, collating material, making arrangements for participants’ travel and reimbursements in consultation with Finance.

• Assist in maintaining proper documentation of all financial transactions related to workshops and trainings.

• Assist in conducting meetings, including preparing agenda, taking and circulating minutes of the meeting.

• Coordinate and communicate in a professional manner with the project team, donors and other stakeholders to support effective program implementation.

• Develop project understanding to more comfortably support the program team in material development and activity planning.

• Maintain program and office files in both electronic and physical documentation.

• Review/submission of travel claims with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.

• Check “Documentation” and “Approvals” in the all Claims/ settlements/ bills.

• Check all non-financial items in bills e.g. for hotel bill - check in/out dates, no. of pax, guest signature etc. for taxi bills - verify completeness of log book/ trip sheet, ION etc. In case of conference bills, verify List of Participants (LOP) with hotel stay bill, signatures in LOP & hotel bills etc. Sign off on supporting documents.

• Perform other duties as assigned by the supervisor.

SPS is an equal opportunity employer and offers highly dynamic and enabling work environment. SPS provides competitive compensation based on experience and background. Interested candidates should submit their application latest by the 22nd March, 2024 with a covering note clearly stating the position and location to recruitments.sps@gmail.com and copy to animondal@yahoo.com

Female candidates are encouraged to apply.

About Company

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